You reports generated by iAuditor have the ability to be completely full of useful data and images.  This can, however, raise the size of your report file to the point where most email clients can’t send it.  If your file can’t be transmitted, your data doesn’t get to where it needs to be!

The vast majority of email clients and email servers have an attachment size limit; this prevents an email server from being overloaded with the transfer of incredibly large files.  Most reports in iAuditor can be emailed normally, but for those with extensive data and image files, you may need to reduce your report’s file size.

In order to retain your information but lower the size of your file, you can follow the steps below:

iOS

Compressing the Images in your Inspection

  1. Launch iAuditor and find the inspection you wish to export. Tap the inspection and tap ‘Export’.
  2. You can now configure the look and feel of your exported reports here using the ‘Manually edit exporting settings’ option.
  3. Tap ‘Customise” in the “Selected Document Types – PDF” section. In the new menu that opens, tap “Media Options” near the top of the me
  4. Change the “Media Quality” and “Media Resolution” to “Medium” or “Low”. This will incrementally compress your images by lowering the image quality.  Once you have compressed the image size, the attachment will be smaller, and you may be able to email the attachment.

Omitting Media from your Inspection

You can also disable media from appearing in the Appendix of the report, and this will dramatically lower the file size.

  1. Repeat steps 1 – 3 above.
  2. Tap “Inspection.”
  3. In the Inspection page, turn the switch to “OFF” for “Show Thumbnails”. Tap “Back”.
  4. Under the “Media” heading, tap “Media”.
  5. Turn the switch to “OFF” for “Show Media”.

 

Android

Compressing the Images in your Inspection

  1. Launch iAuditor and find the inspection you wish to export.  Tap the inspction and tap ‘Export’.

2. Tap “Export as” to configure the look and feel of your exported reports.

3. Tap ‘Customise” in the “Document Types – PDF” section. In the new menu that opens, tap “Media Options” near the top of the menu.

4. Change the “Media Quality” and “Media Resolution” to “Medium” or “Low”. Once you have compressed the image size, the attachment will be smaller, and you may be able to email the attachment.
 

Omitting Media from your Inspection

You can disable the media from appearing in the Appendix of the report and this will dramatically lower the file size.

  1. Repeat steps 1 – 3 above.
  2. Tap “Inspection Options.”
    In the “Inspection Options” page, uncheck “Show Thumbnails” and tap the arrow in the top left hand corner to navigate back.
  3. Tap “Media”.
  4. Uncheck “Show Media”.

Windows

Compressing the Images in your Inspection

  1. Launch iAuditor and open the menu in the top left hand corner. Tap ‘Settings.’

2. Tap “Media Quality” and choose the appropriate option.

TIP

If most of the inspections you’re completing contain a large number of images, then you may wish to save the settings above to an Export Profile. This is a good way to cut down on the number of steps you need to perform for each inspection