We understand that in the current climate, it’s very common to work with people outside your organization for either project or maintenance tasks. That’s why in iAuditor, you can assign actions you create to people outside your iAuditor organization, such as external teams or contractors, and notify them to complete tasks.

This article shows you how to assign actions to people outside your iAuditor organization via email on the web app and the mobile app.

Before you begin

External assignees are notified via email for the actions they are assigned. Which for each email, clicking the link to “View action” or “Update status” would launch a web page to show the action details and activity screen.

Please note that an external assignee can only update the action status. If an action was created in an inspection, the question and response, as well as the inspection title would be displayed in the activity screen, but the inspection report link would be inaccessible to the external assignee.

If you would like external assignees to collaborate beyond just actions, learn how you can invite people to your iAuditor organization as users.

Assign an action via email

Web app

  1. Log in to the iAuditor web app.
  2. Create or go to an existing action.
  3. In the “Assignee” field, type in the full email address of the external personnel you wish to assign to. For example, “alex@safety.com”.
  4. This brings up the email address as an assignee option in the dropdown menu. Click the email address to assign the action.
  5. Repeat from step 2 for any other actions you wish to assign.

Mobile app

  1. Open the iAuditor mobile app.
  2. Create or go to an existing action.
  3. In the “Assignee” field, type in the full email address of the external personnel you wish to assign to. For example, “alex@safety.com”.
  4. This brings up the email address as an assignee option in the dropdown menu. Select the email address to assign the action. If you are using an iOS device, you would need to tap “Done” at the upper-right corner of your screen to confirm assigning the action.
  5. Repeat from step 2 for any other actions you wish to assign.
Was this article helpful?

We love your feedback. Please tell us what you think.


Yes No
Care to share a bit more so we can continue to make improvements for you? Care to share a bit more so we can make this article even better for you? Thanks for your feedback!